Cargo Record Book Entries -Annex II

As per MARPOL 73/78, every ship to which MARPOL Annex II applies, shall have onboard an Cargo Record book (CRB). This cargo record book can be part of ship's official log book or can be a separate book as per the format mentioned in Appendix II of MARPOL Annex II.

After completion of any operation such as loading/unloading/internal transfer of cargo, prewash, tank cleaning etc. it should be recorded in the Cargo Record Book.

Sample Page of CRB
Sample Page of CRB

Entries to be made on a tank to tank basis in accordance with regulation 15 of MARPOL Annex II. When making entries in cargo record book, date operational code and item number shall be inserted in the appropriate columns and the required particular shall then be recorded in chronological order.

After completion of operation an entry to be made in record book and shall be signed for and dated by officer in charge and where applicable by a surveyor of state in which ship is unloading. Each completed page of the book shall be countersigned by the master of the ship.

List of Items to be recorded in Cargo Record book

Entries to be made for all categories of cargo after each operation is completed.

[A] Loading of Cargo

1. Place of Loading

2. Identify tank(s), name of substance(s) and category(ies).

Entry in CRB for Loading of Cargo
Entry in CRB for Loading of Cargo

[B] Internal transfer of cargo

3. Name and category

4. Identity of tanks:

1. tanks

2. to

5. was (were) tanks in 4.1 emptied?

6. If not, quantity remaining in tank(s)

Entry for internal transfer of cargo when tank is completely Emptied
Entry for internal transfer of cargo when tank is completely Emptied

Cargo record book
Entry for internal transfer of cargo when tank is partially Emptied

[C] Unloading of cargo

7. Place of unloading.

8. Identity of tank(s) unloaded.

9. Was (were) tank(s) emptied?

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1. If yes, confirm the procedure for emptying and stripping has been performed in accordance with the ship's Procedures and Arrangements Manual (ie., list, trim, stripping temperature).

2. If not, quantity remaining in tank(s).

10. Does the ship's Procedures and Arrangements Manual require a prewash with subsequent disposal to reception facilities?

11. Failure of pumping and/or stripping system:

1. time and nature of failure;

2. reasons for failure;

3. time when system has been made operational.

Entry after complete unloading of cargo (Tank is completely Emptied)
Entry after complete unloading of cargo (Tank is completely Emptied)

Entry for partial unloading of cargo from tank
Entry for partial unloading of cargo from tank

Entry after unloading of cargo but pump failure (Completed Discharge of cargo)
Entry after unloading of cargo but pump failure (Completed Discharge of cargo)

Entry after pump failure and partial Unloading of cargo
Entry after pump failure and partial Unloading of cargo

[D] Mandatory prewash in accordance with the ship's Procedures and Arrangements Manual

12. Identify tank(s), substance and category(ies).

13. Washing method:

1. number of cleaning machines per tank;

2. duration of wash/washing cycles;

3. hot/cold wash.

14. Prewash slops transferred to:

1. reception facility in unloading port (identify port);

2. reception facility otherwise (identify port).

(Master's should obtain a receipt or certificate specifying the quantity of tank washing transferred, along with the time and date of the transfer from reception facilities.)

Entry after Mandatory prewash
Entry after Mandatory prewash

[E] Cleaning of cargo tanks except mandatory prewash operations, final wash, ventilation, etc.

15. State time, identify tank(s), substance(s) and category(ies) and state;

1. washing procedure used;

2. cleaning agent(s) (identify agent(s) and quantities);

3. ventilation procedure used (state number of fans used, duration of ventilation)

16. Tank washing transferred:

1. into the sea;

2. to reception facility (identify port);

3. to slops collecting tank (identify port).

(Master's should obtain a receipt or certificate specifying the quantity of tank washing transferred, along with the time and date of the transfer from reception facilities.)

Entry after Cleaning of cargo tanks except Mandatory prewash
Entry after Cleaning of cargo tanks except Mandatory prewash

Entry after cleaning of tanks except mandatory prewash and washing transferred to reception facility
Entry after cleaning of tanks except mandatory prewash and washing transferred to reception facility

Entry after cleaning of tanks except mandatory prewash and washing transferred to other tank
Entry after cleaning of tanks except mandatory prewash and washing transferred to other tank

Entry after cleaning of cargo tanks by bottom flush except mandatory prewash
Entry after cleaning of cargo tanks by bottom flush except mandatory prewash

[F] Discharge into the sea of tank washings

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17. Identify tank(s):

1. Were tank washings discharged during cleaning of tank(s)? If so, at what rate?

2. Were tank washing(s) discharged from a slops collecting tank? If so, state quantity and rate of discharge.

18. Time pumping commenced and stopped.

19. Ship's speed during discharge.

Entry after discharging of washings to sea directly during tank cleaning. This entry is to be made for each washing discharge into sea, even if mentioned in E 16.1

Entry after discharging of washings to sea from slop or other holding tank.

[G] Ballasting of cargo tanks

20. Identity of tank(s) ballasted.

21. Time at start of ballasting.

Entry made after ballasting of cargo tank

[H] Discharge of ballast water from cargo tanks

22. Identity of tank(s).

23. Discharge of ballast:

1. into the sea;

2. to reception facilities (identify port).

24. Time ballast discharge commenced and stopped.

25. ship's speed during discharge.

(Master's should obtain a receipt or certificate specifying the quantity of tank washing transferred, along with the time and date of the transfer from reception facilities.)

Entry after discharging of ballast water from cargo tank to sea

cargo record book
Entry after discharge of cargo tank ballast water to Reception Facility

[I] Accidental or other exceptional discharge

26. Time of occurrence.

27. Approximate quantity, substance(s) and category(ies).

28. Circumstances of discharge or escape and general remarks.

cargo record book
Entry made after accidental or exceptional discharge

[J] Control by authorised surveyors

29. Identify Port.

30. Identify tank(s), substance(s), category(ies) discharged ashore.

31. Have tank(s), pump(s), and piping system(s) been emptied?

32. Has a prewash tin accordance with the ship's Procedures and Arrangements Manual been carried out?

33. Have tank washing resulting from the prewash been discharged ashore and is the tank empty?

34. An exemption has been granted from mandatory prewash.

35. Reasons for exemption.

36. Name and signature of authorised surveyor.

37. Organisation, Company, government agency for which surveyor works.

[K] Additional operational procedures and remarks

Any Entry with respect to pump failure or missed entry can be made using letter code K and item code 38.

Entry made later for a missed entry before

 

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