As per MARPOL 73/78, every ship to which MARPOL Annex II applies, shall have onboard an Cargo Record book (CRB). This cargo record book can be part of ship's official log book or can be a separate book as per the format mentioned in Appendix II of MARPOL Annex II.
After completion of any operation such as loading/unloading/internal transfer of cargo, prewash, tank cleaning etc. it should be recorded in the Cargo Record Book.
Entries to be made on a tank to tank basis in accordance with regulation 15 of MARPOL Annex II. When making entries in cargo record book, date operational code and item number shall be inserted in the appropriate columns and the required particular shall then be recorded in chronological order.
After completion of operation an entry to be made in record book and shall be signed for and dated by officer in charge and where applicable by a surveyor of state in which ship is unloading. Each completed page of the book shall be countersigned by the master of the ship.
List of Items to be recorded in Cargo Record book
Entries to be made for all categories of cargo after each operation is completed.
[A] Loading of Cargo
1. Place of Loading
2. Identify tank(s), name of substance(s) and category(ies).
[B] Internal transfer of cargo
3. Name and category
4. Identity of tanks:
1. tanks
2. to
5. was (were) tanks in 4.1 emptied?
6. If not, quantity remaining in tank(s)
[C] Unloading of cargo
7. Place of unloading.
8. Identity of tank(s) unloaded.
9. Was (were) tank(s) emptied?
1. If yes, confirm the procedure for emptying and stripping has been performed in accordance with the ship's Procedures and Arrangements Manual (ie., list, trim, stripping temperature).
2. If not, quantity remaining in tank(s).
10. Does the ship's Procedures and Arrangements Manual require a prewash with subsequent disposal to reception facilities?
11. Failure of pumping and/or stripping system:
1. time and nature of failure;
2. reasons for failure;
3. time when system has been made operational.
[D] Mandatory prewash in accordance with the ship's Procedures and Arrangements Manual
12. Identify tank(s), substance and category(ies).
13. Washing method:
1. number of cleaning machines per tank;
2. duration of wash/washing cycles;
3. hot/cold wash.
14. Prewash slops transferred to:
1. reception facility in unloading port (identify port);
2. reception facility otherwise (identify port).
(Master's should obtain a receipt or certificate specifying the quantity of tank washing transferred, along with the time and date of the transfer from reception facilities.)
[E] Cleaning of cargo tanks except mandatory prewash operations, final wash, ventilation, etc.
15. State time, identify tank(s), substance(s) and category(ies) and state;
1. washing procedure used;
2. cleaning agent(s) (identify agent(s) and quantities);
3. ventilation procedure used (state number of fans used, duration of ventilation)
16. Tank washing transferred:
1. into the sea;
2. to reception facility (identify port);
3. to slops collecting tank (identify port).
(Master's should obtain a receipt or certificate specifying the quantity of tank washing transferred, along with the time and date of the transfer from reception facilities.)
[F] Discharge into the sea of tank washings
17. Identify tank(s):
1. Were tank washings discharged during cleaning of tank(s)? If so, at what rate?
2. Were tank washing(s) discharged from a slops collecting tank? If so, state quantity and rate of discharge.
18. Time pumping commenced and stopped.
19. Ship's speed during discharge.
[G] Ballasting of cargo tanks
20. Identity of tank(s) ballasted.
21. Time at start of ballasting.
[H] Discharge of ballast water from cargo tanks
22. Identity of tank(s).
23. Discharge of ballast:
1. into the sea;
2. to reception facilities (identify port).
24. Time ballast discharge commenced and stopped.
25. ship's speed during discharge.
(Master's should obtain a receipt or certificate specifying the quantity of tank washing transferred, along with the time and date of the transfer from reception facilities.)
[I] Accidental or other exceptional discharge
26. Time of occurrence.
27. Approximate quantity, substance(s) and category(ies).
28. Circumstances of discharge or escape and general remarks.
[J] Control by authorised surveyors
29. Identify Port.
30. Identify tank(s), substance(s), category(ies) discharged ashore.
31. Have tank(s), pump(s), and piping system(s) been emptied?
32. Has a prewash tin accordance with the ship's Procedures and Arrangements Manual been carried out?
33. Have tank washing resulting from the prewash been discharged ashore and is the tank empty?
34. An exemption has been granted from mandatory prewash.
35. Reasons for exemption.
36. Name and signature of authorised surveyor.
37. Organisation, Company, government agency for which surveyor works.
[K] Additional operational procedures and remarks
Any Entry with respect to pump failure or missed entry can be made using letter code K and item code 38.
